Job: Assistant, Risk-Management Department (2017-18)

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Posted: 09/06/2017

Job Reference #: 1178

Job Description

Ref: ASRMDP0001

 

TITLE:

 

 

Assistant, Risk Management Department

REPORTS TO:

Assigned Supervisor

DEPARTMENT:

 

 

Risk Management

CLASSIFICATION:

Classified

FLSA:

 

 

Non-Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours

ISSUED:

 

Created: May 2016

SALARY GRADE:

WTCL 44

 

BASIC FUNCTION: Under general supervision the Risk Management Department Assistant provides logistical, analytical, technical, and administrative support to the Oakland Unified School District’s (OUSD) Risk Management programs and operations. The duties of this position are divided between supporting the management of capital assets and inventories, environmental health and safety, workers’ compensation, and risk management general operations.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

ESSENTIAL FUNCTIONS:

  • Capital Assets and Inventories:
  • Assist with conducting the District’s periodic inventory (i.e. physical count and inspection) of real and personal property for accounting, compliance, and insurance purposes.
  • Assist with the ongoing reconciliation of property records for land, land improvements, buildings, building improvements, machinery and equipment for general accounting, state and federal compliance, and insurance.
  • Coordinate administrative and clerical tasks—including receiving and responding to communication—associated with reporting losses of real and personal property owned by the District—and, when appropriate, District employees—and their timely replacement.
  • Assist with cross training for school site and central office staff for periodic and ongoing management and control of District property.
  • Support central office and school site personnel in performing inventory observation, reconciliation, and the maintenance of an accurate identification tag system for moveable equipment.
  • Coordinate administrative and clerical tasks during periodic and ongoing inventorying of District assets including maintaining schedules for temporary staff.
  • Assist with the documentation, maintenance of records, and coordinating of the receipt, accounting, and distribution of assets donated to the District.
  • Assist with the collection of surplus property and in facilitating the process of preparing surplus resolutions for consideration by the Governing Board.
  • Assist in the maintenance of the District’s fleet of vehicles including the regular inventorying of all vehicles and mobile grounds equipment, and maintaining real time data on their whereabouts and condition.
  • Assist with the collection and verification of driver records for personnel authorized to drive District vehicles.
  • Environmental Health and Safety:
  • Assist with the implementation of the District’s Environmental Health and Safety Program, policies, and procedures.
  • Assist with the planning and execution of annual health and safety inspections throughout the district.
  • Assist with ongoing health and safety investigations including but not limited to indoor air quality investigations and accident investigations.
  • Assist with regulatory compliance.
  • Assist with ongoing job site safety inspections.
  • Assist with implementation of hazardous materials program including the identification, evaluation, and control of hazardous materials, wastes, and other health and safety hazards throughout the District.
  • Workers’ Compensation / Reasonable Accommodation:
  • Assist with the development, implementation, and monitoring of risk management information systems to effectively track all aspects of the District’s workers’ compensation program, including both physical and electronic filing systems.
  • Assist with consultation and technical assistance regarding workers’ compensation to employees and administrators.
  • Assist with conducting workshops for administrators, department managers/supervisors and union leadership regarding reporting procedures for work related injuries, supervisor investigations of departmental injuries, and early return-to-work.
  • Assist with investigations of employee injuries and early return-to-work.
  • Assist with the development, implementation, and evaluation, and reporting for the early return-to-work program.
  • Assist with the preparation of reports on the District’s fraud prosecutions, restitution, subrogation and excess insurance recoveries in District workers’ compensation claims.
  • Assist with the monitoring, analyzing, and preparation of regular reports on the various costs associated with the District’s workers’ compensation program, including utilization review, medical bill review, administrative fees, claim defense costs and prescription utilization review.
  • Assist with communicating procedures as needed regarding workers’ compensation claims.
  • Risk Management General Operations:
  • Provide technical, logistic, administrative, clerical, and analytical support to general risk management programs and operations.
  • Perform related duties as assigned.
 
 

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

Computerized financial systems, preferably the Integrated Financial and Administrative Solution (IFAS)

Excellent oral, written, and digital English communication skills

Microsoft Office Suite (Word, PowerPoint, Excel, Access)

Basic standards of customer service

Good record keeping techniques

Telephone techniques, systems, and etiquette

Interpersonal skills using tact, patience, and courtesy

Good communication skills and techniques

Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students and staff

Correct use of the English language including grammar, spelling, vocabulary and punctuation

Computer software, hardware, and related technology

ABILITIES TO:

Perform a variety of complex, technical duties in an assigned area including specialized knowledge and independent judgment

Effectively resolve complex customer service complaints and problems, including the ability to professionally interact with difficult customers

Communicate clearly, understand and interpret district and other rules, policies, and procedures

Handle and defuse difficult situations while maintaining a calm and level-headed composure at all times

Work under pressure

Multi-task

Utilized a multi-screen computer system, mouse, phone system, and headset while receiving calls from district employees and the public

Maintain the confidentiality of information

Maintain records, analyze situations and data accurately, and take appropriate action

Work cooperatively with others and meet District standards of professional conduct

Work independently, with little direction

Use a personal computer including word processing and spreadsheet programs

Perform job responsibilities in a timely manner in order to meet scheduled deadlines

PREREQUISITES

  • Associate of Arts Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college). A combination of experience and education may be used to meet the AA Degree requirement; however, the work experience years used to qualify for the AA Degree requirement cannot be used to meet the work requirement.
  • Four (4) years of relevant experience working in a risk management or similar environment
  • Coursework in accounting, finance, project management, business administration, information and decision systems.
  • Experience in governmental accounting and auditing; knowledge of the California School Accounting Manual (CSAM); Standardized Account Code Structure (SACS); Generally Accepted Accounting Principles (GAAP); and relevant statements of the Governmental Accounting Standards Board (GASB) preferred
  • Valid California Driver’s License

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.



Primary Location: Risk Management

Shift Type: per FTE

Job Contact Information
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Applications will be accepted
Wednesday, September 06, 2017 12:00 AM  -
Sunday, December 31, 2017 11:59 PM
(Pacific Standard Time)

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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